Frequently Asked Questions
Welcome to the Breconshire Award Scheme Group (BASG) CIC’s DofE FAQ hub! Below you’ll find answers to some of the most common questions about enrolment, fees, forms, and how we support young people through their Duke of Edinburgh’s Award journey.
- How do I enrol my child in the DofE Award programme?
- I don’t have access to a printer. How can I sign the Code of Conduct and Declaration form with a wet signature?
- Where can we find ideas for the Volunteering, Physical, and Skills Sections?
- Where do I find the dates for the expeditions?
- Who are BASG CIC?
- What do the enrolment and expedition fees cover?
- Where will I find my invoice(s)?
- Where do I find the login details for eDofE?
- What is an Assessor and where do I find one?
- What is an Assessor’s Report and how do we get one?
- What kind of evidence do participants need to submit?
- What are some examples of suitable evidence for each section?
- Where can I find a logbook template?
How do I enrol my child in the DofE Award programme?
Here’s how to enrol:
- Visit our enrolment page.
- Complete the Enrolment Form online.
- Download the Code of Conduct and Declaration Form.
- Please sign the third page by hand (typed signatures aren’t accepted).
- If the participant is under 18, a parent/guardian signature is also needed.
- Return the signed page to us as a scanned PDF or clear photo.
4. Watch your email inbox – we’ll send an invoice.
Once you’ve completed the online enrolment form, sent back the Code of Conduct and Declaration form, and submitted payment, we’ll register your child on the eDofE system. Your child will then receive a welcome email directly from eDofE with login details and next steps. Please check your spam or junk folder, as the email won’t come from our address (info@breconasg.org) but from the DofE system itself.
If you haven’t received the email within a few days of paying the enrolment fee, feel free to message us with your child’s email address so we can double-check the details.
I don’t have access to a printer. How can I sign the Code of Conduct and Declaration form with a wet signature?
No problem! You can:
- Request a printed copy from us by post
- Visit your local library and use their printing service for a minimal fee.
- Use digital signing tools such as the signing option in Adobe Reader, or digital drawing options such as the pen tool in the Edge browser.
Where can we find ideas for the Volunteering, Physical, and Skills Sections?
There are a load of suggestions that DofE has for ideas for each Section found here:
Volunteering and Volunteering ideas for under 16s
Locally, we have found the following to be popular:
| Volunteering | Skills | Physical |
|---|---|---|
| Supporting younger members as a Young Leader in Scouts, Cubs, Beavers, Rainbows, Brownies, and Guides | Performing in acting, drama, and theatre | Playing sports: hockey, football, rugby, netball, badminton, athletics, netball |
| Helping maintain and grow a Community Garden | Playing strategic games like chess | Walking local routes |
| Coaching younger-aged sports groups | Cooking and baking | Horse riding and caring for horses |
| Serving as a Youth Warden in the Brecon Beacons National Park | Knitting and crocheting | Practising street dancing |
| Taking on responsibility roles within Young Farmers Clubs (YFC) | Playing a musical instrument | Swimming regularly |
| Supporting local event coordination for community groups | Learning to use computer-aided design tools like Onshape or to code | Practising a martial art |
| Volunteering in a charity shop | Learning First Aid | Practising Pilates or yoga |
| Helping run ParkRun events | Learning new or building on existing knowledge of languages | Jogging and running for fitness |
| Litter picking around community areas | Creating visual art through drawing and fine art | Attending gym sessions |
| Volunteer at Youth Club | Attending outside-of-school tutoring in subjects | Go horse riding regularly |
| Volunteer at after-school clubs | Playing an Instrument | Practising boxing |
Where do I find the dates for the expeditions?
Expedition dates are detailed in the Welcome Note and Information Pack.
Who are BASG CIC?
Breconshire Award Scheme Group (BASG) CIC is a non-profit making, volunteer-led initiative supporting young people across Brecon and surrounding areas to take part in the Duke of Edinburgh’s Award.
We work closely with local schools, families, and community partners to provide inclusive opportunities for personal development and adventure. Young people who are under 25 and no longer in education can also join us.
What do the enrolment and expedition fees cover?
Your enrolment fee covers:
- Registration with the DofE Award
- Access to the eDofE online platform
- A welcome pack and participant handbook
- Ongoing support from our volunteer team
Expedition fees contribute to:
- Qualified supervision and assessment
- Loaned equipment upkeep (e.g., tents, stoves, maps)
- Campsite fees and safety provisions
- Training sessions and route planning support
We aim to keep costs as low as possible and offer support where needed, so please don’t hesitate to get in touch if finances are a barrier.
Where will I find my invoice(s)?
Invoices are sent by email to the address provided on your enrolment form info@breconasg.org. Please check your inbox (and spam folder, just in case). If you haven’t received it or need it resent, just drop us a message and we’ll be happy to help.
Where do I find the login details for eDofE?
Login details are emailed directly to your child from the eDofE system, using the email address you provided during enrolment, once their registration is complete. The email will include their username and a link to set their password. Please check spam or junk folders, as the email won’t come from our BASG address. If it hasn’t arrived within a few days of enrolment, let us know and we’ll follow up.
What is an Assessor and where do I find one?
An Assessor is the adult who oversees your chosen activity for a section of your Duke of Edinburgh’s Award. Their role is to support you during the activity and confirm that you’ve completed it by writing a short Assessor’s Report at the end.
Your Assessor must:
- Be an adult (18+)
- Have relevant experience or qualifications in the activity
- Not be a family member
Where to find one:
- Volunteering: A charity shop manager, youth group leader, or event organiser
- Physical: A sports coach, PE teacher, or fitness instructor
- Skills: A tutor, music teacher, chef, or craft instructor
If you’re unsure, ask us, as we can make suggestions of who you could ask.
What is an Assessor’s Report and how do we get one?
An Assessor’s Report is a short, written statement from the adult who supervised the activity—such as a coach, tutor, charity shop manager, or group leader. It confirms what the participant did, how often they attended, and how they progressed. It’s the most important piece of evidence for each section of the Duke of Edinburgh’s Award.
To get one:
- Ask the adult who oversaw the activity to complete the report online via the DofE Assessor Portal (they’ll need the participant’s eDofE ID).
- Alternatively, they can fill out a DofE booklet version if preferred (included in the DofE Welcome Pack).
- The assessor must not be a family member.
What kind of evidence do participants need to submit?
For each section (Volunteering, Physical, Skills, and Expedition) participants need to show they’ve completed their chosen activity and met their goals. Evidence helps validate their achievement and is uploaded to their eDofE account.
General types of evidence include:
- ✅ Assessor’s Report (most important)
- 📸 Photos of the participant doing the activity
- 📅 Activity logs or diaries showing dates and progress
- 🏅 Certificates or awards earned
- 💻 Screenshots for online activities
- ✍️ Written reflections from the participant
What are some examples of suitable evidence for each section?
Here’s a quick guide to what works well:
| Section | Evidence Ideas |
| Volunteering | Assessor report from charity/shop manager, photos helping out, log of hours |
| Physical | Coach’s report, fitness app screenshots, action photos, training log |
| Skills | Tutor’s report, photos of creations (e.g. meals, art), certificates, progress notes |
| Expedition | Route cards, group photos, maps, kit lists, reflections on the experience |
Where can I find a logbook template?
You can download logbook templates for the Volunteering, Physical, and Skills sections from the DofE Participant Resources Centre.
These templates help you track your weekly progress and provide useful evidence for your eDofE account. They’re especially handy for showing commitment and consistency across your chosen activity.
Each template includes:
- Weekly date columns to record when you did the activity
- Notes sections to describe what you did and how long it lasted
- Space for reflections or progress updates
Tips:
- Keep your logbook updated weekly, as it’s easier than trying to remember everything later!
- You can upload a photo or scan of your completed log to eDofE alongside your Assessor’s Report.
- If you prefer digital tracking, you can recreate the format in a spreadsheet or app.